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This Photo Booth Rental Agreement and Terms and Conditions (the “Agreement”) is entered into by and between 360 Photo Swirl (the “Company”) and the Client (the “Client”), relating to any event(s) (the “Event(s)”) booked through the online booking forms (“Book Online”) located on the Company’s website www.360photoswirl.com or any related booking page operated by the Company, including www.360photoswirl.trafft.com.

BY BOOKING SERVICES, YOU ARE ENTERING INTO A LEGALLY BINDING CONTRACT WITH THE COMPANY. PLEASE READ THIS AGREEMENT CAREFULLY.

This Agreement represents the entire understanding between the Company and the Client, superseding all prior or simultaneous agreements, whether written or oral.

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1. BOOKINGS, CHANGES, AND CANCELLATIONS

Bookings

A non-refundable deposit of $150 and an electronically submitted booking form are required to reserve your event date and time.
Upon submission, you will receive a confirmation email containing your booking details and selected payment method.

If you do not pay the full rental amount at booking, you must pay:

• The remaining balance within three (3) days, or

• The first installment within seven (7) days of receiving your confirmation email.

If the event is rescheduled, postponed, or canceled—or if the Client breaches this Agreement—the Company will retain the deposit in full. The Client will have no claim to recover the deposit or any portion thereof. The Client is also responsible for any costs the Company has incurred in preparation for the event up to the point of cancellation.

Change in Event Date

If the Client requests to reschedule the event at least seven (7) days prior to the original date through the rescheduling page, the Company will honor the existing payment terms and pricing (unless changed).
Once rescheduled, all prior booking details are void.

If the Client cannot find a suitable new date, the Company will retain the deposit but refund any remaining payments.
Event changes or cancellations requested less than seven (7) days before the event are not permitted, and the Company will retain all payments made and terminate this Agreement.

2. FEES AND PAYMENT TERMS

Service Fee

The Service Fee includes only the services listed in the invoice issued by the Company. The Company is not obligated to perform any services until the deposit or first payment has been received.

Deposit and Payment

After submission of the booking form, the Company will send an invoice outlining the total Service Fee and any add-ons.

If the Client selects the “Party Now, Pay Later” option, the first installment is due within three (3) days of receiving the invoice.
The Company will not perform services until the first installment or full payment is received.

The Client must pay the balance according to their chosen payment plan:

• Party Now, Pay Later: up to 4 payments over 8 weeks

• Pay in Full: Full balance due no later than clients event start time.

Failure to make the required payment allows the Company to cancel the booking, retain all funds paid, and not attend the event.

Payment Options

1. Pay in Full Agreement

   • Full payment due no later than three (3) after booking confirmation

   • Invoice includes the $150 deposit, remaining balance, and due date.

2. Party Now, Pay Later Agreement

   • First installment due 7 days after booking confirmation

   • Payments are due every 2 weeks after the 1st installment

   • Additional installments due per the Final Payment Schedule provided via email.

   • No installment payment(s) can exceed past events date

   • Remaining balance payment is required 7 days or 48 hours prior to events date (whichever is soonest)

   • No interest or finance charges apply.

Late Fees

Pay in full: 

• Payment Due Date:
  The remaining balance is due within 3 days of booking confirmation.

• Grace Period:
  A 3-day grace period is allowed after the due date. No late fees will be applied during this period.

• Standard Late Fee:
  If payment is not received after the 3-day grace period, a late fee of $10 per week will be applied until the balance is paid.

• Escalating Late Fee After 60 Days:
  If the balance remains unpaid 60 days past the due date, the late fee will increase to $50 for every 30 days past due.

• Maximum Late Fees:
  Total late fees will not exceed 50% of the original balance.

• Cancellation:
  If payment and applicable late fees is not received by 7 days before the event, the booking may be canceled and any deposit retained.

• Day-of Payment:
  Payment on the day of the event is only allowed if previously arranged in writing.

Installment Late Fees: 

• Payment Due Date:
  Due every 2 weeks over 4 or 8 weeks

• Grace Period:
  A 3-day grace period is allowed after the due date. No late fees will be applied during this period.

• Standard Late Fee:
  If payment is not received after the 3-day grace period, a late fee of $10 per week will be applied until the balance is paid.

• Escalating Late Fee After 60 Days:
  If any installment payments remains unpaid past the final due date, the late fee will increase to $50 for every 30 days past due. The 3 day grace period still applies to the final payment.

• Maximum Late Fees:
  Total late fees will not exceed 50% of the original balance.

• Cancellation:
  If any installment payment is not in good standing by 7 days before the event, the booking may be canceled and any deposit and any payments made will be retained with no further obligation on company

Payment Options

1. Pay in Full Agreement

   • Full payment due no later than three (3) days before the event. This does not include bookings made within 2 days before the event, this payment is required no later than before clients event start time.  

   • Invoice includes the $150 deposit, remaining balance, and due date.

2. Party Now, Pay Later

   • First installment due 7 days after booking confirmation

   • Payments are due every 2 weeks after the 1st installment

   • Additional installments due per the Final Payment Schedule provided via email.

   • No payment cannot exceed past events date

   • Remaining balance payment is required 7 days or 48 hours prior to events date (whichever is soonest)

   • No interest or finance charges apply.

• If payment remains unpaid after this period, the Company may terminate this Agreement, retain all payments, and restrict the Client from future bookings.

4. COMMUNICATION CONSENT

By entering this Agreement, the Client expressly consents to receive:

• SMS/text messages, phone calls (including automated or prerecorded messages), and

• Emails from the Company regarding bookings, payments, or marketing.

Clients may opt out at any time by emailing info@360photoswirl.com, understanding that doing so may restrict access to “Party Now, Pay Later” options or other services.

5. SERVICE AREAS

360 Photo Swirl services only the DMV area — within a 60-mile radius of Washington, D.C.
Clients must confirm that their event location falls within this range before booking.
Bookings outside this radius will be canceled, and a 2.9% + $0.30 transaction fee will be deducted from any refund.

6. EXTENDED BOOKING TIME

Clients must request additional time at least seven (7) days before the event to receive the standard hourly rate.
Requests made during the event must be approved by the Event Coordinator and will be charged as follows:

• $100/hour if approved,

• $150/hour if time is exceeded without approval.

No 30-minute extensions are offered. Unused time will not be refunded.

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7. EVENT PROVISIONS

Event Schedule

Final event details must be confirmed seven (7) days before the event.
Any incorrect date, address, or schedule provided by the Client is the Client’s sole responsibility.

Venue Limitations

The Company is bound by the rules of the venue. It is the Client’s responsibility to coordinate with venue management for necessary permissions.

Damage to Equipment

The Client is liable for any damage, theft, or loss of Company property caused by guests, misuse, or external factors (e.g., weather, power surges). This includes all photo booth equipment, props, and signage.

Disclaimer

The Company is not responsible for issues beyond its control, including weather, obtrusive guests, lighting conditions, or venue restrictions affecting quality or performance.

Event Schedule

Final event details must be confirmed seven (7) days before the event.
Any incorrect date, address, or schedule provided by the Client is the Client’s sole responsibility.

Venue Limitations

The Company is bound by the rules of the venue. It is the Client’s responsibility to coordinate with venue management for necessary permissions.

Damage to Equipment

The Client is liable for any damage, theft, or loss of Company property caused by guests, misuse, or external factors (e.g., weather, power surges). This includes all photo booth equipment, props, and signage.

Disclaimer

The Company is not responsible for issues beyond its control, including weather, obtrusive guests, lighting conditions, or venue restrictions affecting quality or performance.

8. LIMITATION OF LIABILITY

The Company’s total liability is limited to the amount of the Service Fee paid.
If digital files are lost or destroyed, liability is limited to 50% of the Service Fee.
The Company is not responsible for injuries caused by misuse of the booth or reckless guest behavior.

If Company staff become ill or injured, the Company will attempt to provide a replacement or refund all fees if unable to do so.

If guests behave inappropriately or create an unsafe environment, staff may cease operations, and the Client remains responsible for full payment.

9. FORCE MAJEURE

If performance is prevented due to illness, accident, acts of God, terrorism, or other uncontrollable events, the Company’s liability is limited to a full refund of fees paid.

10. INDEMNIFICATION

The Client agrees to indemnify and hold harmless the Company from any claims, damages, or losses arising from:

• Guest misconduct or property damage,

• Equipment misuse or theft, or

• Any breach of this Agreement.

11. PERMITS, RELEASES, AND COPYRIGHTS

The Client is responsible for obtaining all necessary permits and permissions from the venue.

Model Release

The Client grants the Company full rights to use photos and videos taken at the event for marketing, advertising, and promotional purposes.
The Client confirms that guests have consented to being photographed or filmed and agrees to indemnify the Company for any failure to secure such consent.

12. GOVERNING TERMS

This Agreement remains effective until all payments are made in full or the contract is canceled.
If any part of this Agreement is deemed invalid, the remaining provisions remain enforceable.

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Last updated January 2026