1. Booking Requirements

• An electronically submitted booking form and a non-refundable deposit of $150 are required to reserve your event date and time.

• For “Party Now, Pay Later” payment plans, all recurring invoices must be paid on time.

• For standard “Pay in Full” bookings, the remaining balance must be paid within 3 days of your booking confirmation.

Note: Combination bookings (more than one booth) require a non-refundable deposit of $150 per booth.

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2. Booking Process

After submitting your booking form, you’ll receive a confirmation email and text message with your event details.
Any applicable invoice(s) will also be sent according to your selected payment option.

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3. Payment Options

During the booking process, you’ll select a payment option for the remaining balance of your rental.

Pay in Full

• Remaining balance is due within 3 days of your confirmation date.

• Payment may also be completed on the day of your event through an invoice if previously arranged.

Party Now, Pay Later (Installment Plan)

• The first installment is due within 7 days of your booking confirmation.

• Remaining payments follow a biweekly (14-day) schedule.

Example — 2 Payments ($125 every 2 weeks):

• Total: $400

• Deposit: $150

• Remaining: $250 split into two payments of $125

  • 1st Installment: 7 days after confirmation

  • 2nd Installment: 14 days after 1st installment

Example — 4 Payments ($62.50 every 2 weeks):

• Total: $400

• Deposit: $150

• Remaining: $250 split into four payments of $62.50

  • 1st Installment: 7 days after confirmation

  • Subsequent installments: every 14 days after the prior payment

Installment plans are available only through Stripe invoices.

4. Late Fees

If the first installment is not paid within 7 days of booking confirmation:

• You’ll have an additional 5 days to make payment.

• A $10 late fee per day will apply (maximum $50).

• After 5 days, the booking will be cancelled, and the deposit is non-refundable and non-transferable.

Bookings with outstanding balances or late fees will not be serviced until all amounts are paid in full.

5. Extended Booking Fees

If you decide to extend your rental during your event, each additional hour is $100, due before the 360 Photo Swirl staff departs.
Alternative arrangements must be approved in advance.

6. Booking Minimums

• Bookings must be made at least 2 days in advance of the event.

• Each event must be booked for a minimum of 2 hours.

7. Grace Period

A 15-minute grace period is allowed after your reserved time.
If guests are still using the booth within this period, no additional charge applies.
Beyond 15 minutes, standard extension fees apply.

8. Rescheduling, Postponement & Cancellations

• Cancellations made at least 7 days before the event qualify for a refund of payments made after the deposit.

• Any late fees or deposit will not be refunded.

• To cancel or reschedule, use the link provided in your booking confirmation email.

• Cancellations made within 6 days of the event will result in forfeiture of all payments made, including installments.

If you reschedule, previous booking details will be voided and replaced with the new confirmed event details.
Refunds apply only to payments made after the deposit if rescheduling cannot be accommodated.

9. Weather Conditions

For outdoor events, clients must monitor weather forecasts and provide adequate protection (tent, canopy, or covered area).
If inclement weather occurs and protection is not provided, 360 Photo Swirl reserves the right to pack up equipment to prevent damage.
No refund will be issued for unused time due to weather-related interruptions.

10. Force Majeure

If 360 Photo Swirl staff are unable to perform services due to illness, injury, natural disasters, acts of terrorism, or other uncontrollable circumstances, the Company will attempt to secure a replacement.
If none is available, liability is limited to a refund of all payments made.

11. Venue & Location Limitations

360 Photo Swirl complies with all venue rules and regulations.
It is the Client’s responsibility to obtain any necessary permissions or approvals.
The Company bears no liability for service limitations resulting from venue restrictions.

12. Change of Event Date or Time

• No date or time change is guaranteed.

• Changes must be requested at least 7 days before the original event date through the rescheduling page.

• If approved, all prior details are voided and replaced with the new confirmed information.

• Refunds of post-deposit payments apply only if rescheduling cannot be completed.

• Requests made less than 7 days before the event will not be accommodated.

13. Additional Time Extensions

If the Client extends the event without prior approval, a charge of $200 per additional hour will apply.
Approved extensions during the event are billed at $150 per hour.
Invoices for time extensions are due within 48 hours after the event.
No partial-hour (30-minute) extensions are available.

14. Service Areas

360 Photo Swirl services events within a 60-mile radius of Washington, D.C. (DMV area).
It is the Client’s responsibility to confirm their event location falls within this radius before booking.
Bookings made outside the service area will be cancelled, and a 2.9% + $0.30 transaction fee will be deducted from the refund.

By submitting a booking form, you acknowledge and agree to all terms stated above.

For questions or special arrangements, please contact:
📧 info@360photoswirl.com